[Template Page] - Glen Rock Borough

PUBLIC MEETING – Wednesday, September 30, 2009 at 8:00 p.m.

There will be a Public Meeting of the Mayor and Council of the Borough of Glen Rock on Wednesday, September 30, 2009, at 8:00 p.m. in the Council Chambers of the Municipal Building.

Agenda: (May be subject to change)

1. CALL TO ORDER /ROLL CALL

This meeting is called pursuant to the provisions of the Open Public Meeting Law. This Meeting was included in a list of meeting notices sent to the Bergen Record and advertised in said newspaper in January, posted on the bulletin board in the Municipal Building, and has remained continuously posted as the required notices under the Statue. In addition, a copy of this notice is and has been available to the public and is on file in the office of the Municipal Clerk.

In accordance with the New Jersey State Fire & Safety Code I call your attention to the lighted exit signs. In the event the alarm sounds, move in an orderly manner toward the exit nearest you and leave the building.

Council Member O’Hagan – present Council Member Pazan – present
Council Member Arnao – present Council Member Orseck – present
Council Member Surrago – present Council Member Biggs - present

2. FLAG SALUTE/ANNOUNCEMENTS

Council member Orseck led the Council and audience in the flag salute.

3. CONSENT AGENDA

All items listed are considered to be routine and non-controversial by the Borough Council and will be approved by one motion. There will be no separate discussion on these items unless a Council member(s) so request it, in which case the item(s) will be removed from the Consent Agenda and considered in its normal sequence on the agenda. The one motion signifies adoption of all resolutions, received and filed letters, correspondence, reports and approval of applications and minutes.

Resolutions:

1. Resolution for Payment of Bills

Resolution No. 267-09
Offered by Council Member Arnao
Seconded by Council Member Surrago

BE IT RESOLVED, that the following bills of the Borough of Glen Rock be paid in the amount of $3,257,112.69.

Board of Education $ 1,967,738.00
Payroll 542,333.56
B.C.U.A. 56,069.96
Capital – C.I.F. 200,000.00
P.S.E.&G. 39,175.65
NJSHBP 123,918.36
GR Vol. Ambulance 30,128.00
Kathleen Donovan, BC Clk 11,018.60
Central Bergen Dispatch 64,336.70
Misc. 179,520.16
Subtotal $ 3,214,238.99
Capital 42,873.70
Total Payment of Bills $ 3,257,112.69

ROLL CALL:
Council Member O’Hagan - absent Council Member Pazan - yes
Council Member Arnao - yes Council Member Orseck – yes
Council Member Surrago - yes Council Member Biggs - yes

2. Resolution for Tax Overpayment Refund (B 43/L 8)

Resolution No. 268-09
Offered by Council Member Arnao
Seconded by Council Member Surrago

RESOLUTION AUTHORIZING TAX OVERPAYMENT REFUND

WHEREAS, it has been determined by the Tax Collector that the 3rd Quarter, 2009 Taxes on Block 43 Lot 8 was paid by First American Tax Service in the amount of $2,783.11 and it was also paid by the owner Business Capital and Credit LLC;

NOW, THEREFORE, BE IT RESOLVED, that the Borough of Glen Rock hereby reimburses Business Capital & Credit LLC for the tax overpayment in the amount of $2,783.11.

ROLL CALL:
Council Member O’Hagan - absent Council Member Pazan - yes
Council Member Arnao - yes Council Member Orseck – yes
Council Member Surrago - yes Council Member Biggs - yes

3. Resolution for Tax Overpayment Refund (B 169/L 2)

Resolution No. 269-09
Offered by Council Member Arnao
Seconded by Council Member Surrago

RESOLUTION AUTHORIZING TAX OVERPAYMENT REFUND

WHEREAS, it has been determined by the Tax Collector that Specialized Loan Services paid $14,616.12 for 2008 and 2009 Taxes on Block 169 Lot 2 and the amount due was $14,516.52 causing an overpayment of $99.60;

WHEREAS, the Tax Collector has learned that the above payment was made by a refinance with the current homeowner Ellen Tahan so Resolution No. 189-09 is to be canceled and this resolution is to refund $99.60 to Ellen Tahan, not Specialized Loan Services;

NOW, THEREFORE, BE IT RESOLVED, that the Borough of Glen Rock hereby reimburses Ellen Tahan for the tax overpayment in the amount of $99.60.

ROLL CALL:
Council Member O’Hagan - absent Council Member Pazan - yes
Council Member Arnao - yes Council Member Orseck – yes
Council Member Surrago - yes Council Member Biggs - yes

4. Resolution for Authorizing Execution of Developers Agreement (B177/L23 & 24)

Resolution No.: 270-09
Offered by Council Member: Arnao
Seconded by: Surrago
______________________________________________________________________________

RESOLUTION AUTHORIZING PROFESSIONAL SERVICES CONTRACT

WHEREAS, Harris Square, LLC (“Developer”) was granted preliminary and final site plan approval by the Zoning Board of Adjustment for premises identified as 1009 Maple Avenue, Glen Rock, New Jersey (Block 177, Lots 23 & 24) (“Premises”) for use of the premises as a dental office, allow commercial parking in a residential district and associated site improvements, subject to the execution of a Developer’s Agreement and certain other terms and conditions.

NOW THEREFOR BE IT,

RESOLVED, by the Borough Council of Glen Rock, that the Developer’s Agreement, which has been reviewed and approved by the Borough Attorney, is hereby approved between the Borough of Glen Rock and the Developer, a copy of which is on file with the Borough Clerk; and be it further

RESOLVED, that the Mayor and Borough Clerk are hereby authorized to execute said Developer’s Agreement on behalf of the Borough of Glen Rock.

ROLL CALL:
Council Member O’Hagan - absent Council Member Pazan - yes
Council Member Arnao - yes Council Member Orseck – yes
Council Member Surrago - yes Council Member Biggs - yes

Motion to accept consent agenda by Council Member Arnao
Seconded by Council Member Surrago

ROLL CALL:
Council Member O’Hagan - absent Council Member Pazan - yes
Council Member Arnao - yes Council Member Orseck – yes
Council Member Surrago - yes Council Member Biggs - yes

4. MOTIONS
Departmental Reports

Council member Arnao (Buildings & Grounds) – The next meeting with GRTV will be Tuesday, October 6th at the Library.

Council member Pazan (Finance) – The next Finance Committee meeting will be October 7th at 5:30 p.m. There will be a presentation from the Borough Auditor as well as discussion on the 2010 budget.

Council member Orseck (Recreation) – Fall sports have started. A Turf Field Committee has been established to look into the possibility of a turf field. The next Recreation Advisory Board meeting will be October 13th.

Council member Biggs (Licenses & Franchises) – Nothing to report at this time.

Council member Surrago (Public Works) – Public Works has been working with the CBD in preparation for the Fall Street Fair. They also installed two new benches at the 9/11 Memorial as well as complete demolition of The Children’s Park on Doremus Avenue.

Motion to accept reports as filed:
Motion by Council Member Orseck
Seconded by Council Member Biggs

ROLL CALL:
Council Member O’Hagan - absent Council Member Pazan - yes
Council Member Arnao - yes Council Member Orseck – yes
Council Member Surrago - yes Council Member Biggs - yes

5. MEETING OPEN TO THE PUBLIC: (Before speaking at the meeting, each person must state their name and address. 5 minute limit)

Doris Ciaramella – 15 Austin Place – The Senior Advisory Committee will be hosting a seminar on Tuesday, October 13, 2009 entitled “Services for Seniors, What Everyone Should Know”.

Jim Seaton – Ferndale Avenue – Mr. Seaton believes the basic services/maintenance of Borough property are being neglected and instead tax payer dollars are being spent on “luxuries” for a small group of residents, i.e. turf field. Additionally, this proposal would somewhat turn over control of 11,500 square feet of public property to private control. Mr. Seaton questioned who would be paying for the maintenance of a turf field, noting several towns are removing their turf fields and replacing with grass field. In light of the Borough’s efforts to become more environmentally conscious, how can the town even consider covering a large plot of land with plastic? Mr. Seaton cautioned the Council to think long and hard before turf fields are installed.

Mark McCullough – 400 Prospect Street – Mr. McCullough corrected several of Mr. Seaton’s comments. First, the field would not be covered in “plastic”. The product used is water soluble, gas permeable and is not considered “plastic”. Under no circumstance would the field be turned over to a non-governmental body for any purpose. The plan is to accomplish this project, as well as the maintenance is intended to be covered with private money and donations, absolutely no taxpayer money would be used. Mr. McCullough is not aware of any towns tearing up their turf fields and replacing it with grass. There have been several towns that have torn up early generations of turf field and replaced them with safer, more efficient turf fields. There are no more injuries on new turf fields than grass fields.

Mayor van Keuren asked if Mr. McCullough agrees that the amount of land to be used is 11,500 square feet.

Mr. McCullough stated it is approximately one acre of land.

Mayor van Keuren asked if there was any documentation regarding injuries, particularly the level and nature of injury, it would be helpful to review.

Irene Brown – 675 Lincoln Avenue – Mrs. Brown stated that Mr. Brown has previously given documentation on injuries on turf fields.

Frances Westervelt – 23 Rocklynn Place – Mrs. Westervelt expressed concern over an ongoing water/drainage problem at her house. Mrs. Westervelt asked when her problem would be taken care of.

Tom Connor – 690 Ackerman Avenue – Mr. Connor clarified that the turf proposal is not to pull up grass and put down “plastic” because “there is NO grass”. This would be one place that would consistently be available for ball games.

6. ADJOURNMENT

Motion to adjourn the meeting was made by Council member Orseck
Seconded by Council member Arnao
Meeting adjourned at 8:25 p.m.

_____________________________
Jacqueline Scalia, Borough Clerk