PUBLIC MEETING – Wednesday, November 12, 2008 at 8:00 p.m.

There will be a Public Meeting of the Mayor and Council of the Borough of Glen Rock on Wednesday, November 12, 2008 , at 8:00 p.m. in the Council Chambers of the Municipal Building .

Agenda: (May be subject to change)

1. CALL TO ORDER /ROLL CALL

This meeting is called pursuant to the provisions of the Open Public Meeting Law. This Meeting was included in a list of meeting notices sent to the Bergen Record and advertised in said newspaper in January, posted on the bulletin board in the Municipal Building, and has remained continuously posted as the required notices under the Statue. In addition, a copy of this notice is and has been available to the public and is on file in the office of the Municipal Clerk.

In accordance with the New Jersey State Fire & Safety Code I call your attention to the lighted exit signs. In the event the alarm sounds, move in an orderly manner toward the exit nearest you and leave the building.

Council Member Knapp – present Council Member O’Hagan – present

Council Member Pazan – present Council Member Arnao – present

Council Member Orseck – present Council Member Surrago - present

J. van Keuren, Mayor - present L. Benjamin, Borough Admin. - present

J. Scalia, Borough Clerk - present R. Garibaldi, Borough Attorney – present

2. FLAG SALUTE/ANNOUNCEMENTS

Council member O’Hagan asked the senior members of the Glen Rock High School Football Team to lead the Council and audience in the flag salute.

Council member Knapp introduced Glen Rock’s Bergen County Volunteer of the Year, Beth Fernandez. Council member Knapp listed many accomplishments achieved by Beth including a Habitat for Humanity project, Water for Africa and poverty awareness.

Mayor van Keuren read the following proclamation:

PROCLAMATION

IN HONOR OF BETH FERNANDEZ

Whereas knowledge is power and,

Whereas by spreading knowledge of the needs of those less fortunate that we by her diligence, effort and perseverance, not to mention persuasion and charm, and

It is acknowledged that Beth Fernandez has used that power to teach the residents of Glen Rock and enhance the lives of many people with basic needs in regional, national and international communities.

And further, it is proclaimed that, while she is a Glen Rock resident, her service has made an impact far beyond our borders.

Therefore, the members of the Borough Council and I, John van Keuren, Mayor, open this season of Thanksgiving by declaring Wednesday, November 26 to be Beth Fernandez Day in the Borough of Glen Rock.

3. CONSENT AGENDA

All items listed are considered to be routine and non-controversial by the Borough Council and will be approved by one motion. There will be no separate discussion on these items unless a Council member(s) so request it, in which case the item(s) will be removed from the Consent Agenda and considered in its normal sequence on the agenda. The one motion signifies adoption of all resolutions, received and filed letters, correspondence, reports and approval of applications and minutes.

Resolutions:

1. Resolution for Approval of Minutes 10/22/08

Resolution No. 227-08

Offered by Council Member Knapp

Seconded by Council Member Surrago

BE IT RESOLVED, that the following bills of the Borough of Glen Rock be paid in the amount of $7,300,070.86

Board of Education $ 2,138.916.00

Payroll 249,086.00

Class 2,300,000.00

Class 2,450,000.00

PSE&G 29,208.83

County of Bergen 14,101.00

Subtotal $ 7,181,311.83

Misc. 54,696.21

Capital $ 64,062.82

Total Payment of Bills $ 7,300,070.86

ROLL CALL:

Council Member Knapp – yes Council Member O’Hagan – yes

Council Member Pazan – yes Council Member Arnao- yes

Council Member Orseck – yes Council Member Surrago -yes

2. Resolution Extending Contract for Sewer Root Control

Resolution No. 222-08

Offered by Council Member Knapp

Seconded by Council Member Surrago

RESOLUTION EXTENDING SEWER ROOT CONTROL CONTRACT

WHEREAS, the Borough of Glen Rock received bids for Sewer Line Chemical Root Control on November 21, 2007 and the lowest bid came from National Water Main Cleaning Company of Newark, New Jersey; and

WHEREAS, the contract allows the Borough the option to extend the contract for two years, and

WHEREAS, the Borough would like to exercise their right to extend this contract for one additional year with the price change being adjusted in accordance with the consumer price index rate; and

WHEREAS, the town budgeted $25,000 for this project, now therefore

BE IT RESOLVED, by the Borough Council of Glen Rock, that the extension of the bid for Sewer Line Chemical Root Control is hereby awarded to National Water Main Cleaning Company of Newark, New Jersey, in an amount of $24,970.40 subject to certification of funds by the CFO.

ROLL CALL:

Council Member Knapp – yes Council Member O’Hagan – yes

Council Member Pazan – yes Council Member Arnao- yes

Council Member Orseck – yes Council Member Surrago -yes

3. Resolution Requesting Review and Approval of D evelopment Fee Ordinance

Resolution No. 223-08

Offered by Council Member Knapp

Seconded by Council Member Surrago

RESOLUTION REQUESTING REVIEW AND APPROVAL OF DEVELOPMENT FEE ORDINANCE

WHEREAS, the Borough of Glen Rock was granted substantive certification by the Council on Affordable Housing (COAH) on January 26, 2007 (stayed); and

WHEREAS, P.L. 2008, c 46 section 8 (C.52:27D-329.2) and the Statewide Non-Residential Development Fee Act (C.40:55D-8.1 through 8.7) permits municipalities that are under the jurisdiction of COAH or of a court of competent jurisdiction and that have a COAH-approved spending plan to impose and retain fees on residential and non-residential development; and

WHEREAS, subject to P.L. 2008, c 46 section 8 (C.52:27D-329.2) and the Statewide Non-Residential Development Fee Act (C.40:55D-8.1 through 8.7), N.J.A.C. 5:97-8.3 permits a municipality to prepare and submit a development fee ordinance for review and approval by the Council on Affordable Housing (COAH) that is accompanied by and includes the following:

A description of the types of developments that will be subject to fees per N.J.A.C. 5:97-8.3 (c) and (d);
A description of the type of developments that are exempted per N.J.A.C. 5:97-8.3 (e)
A description of the amount and nature of the fees imposed per N.J.A.C. 5:97-8.3 © and (d);
A description of collection procedures per N.J.A.C. 5:97-8.3 (f); and
A description of development fee appeals per N.J.A.C. 5:97-8.3(g); and
A provision authorizing COAH to direct trust funds in case of non-compliance per N.J.A.C. 5:97-8.3 (h)

WHEREAS, the Borough of Glen Rock has prepared a draft development fee ordinance that establishes standards for the collection, maintenance, and expenditure of development fees consistent with COAH’s regulations at N.J.A.C. 5:97-8 and in accordance with P.L. 2008, c.46, Sections 8 (c.52:27D-329.2) and 32-38 (C.40:55D-8.1 through 8.7).

NOW THEREFORE BE IT RESOLVED that the Governing Body of the Borough of Glen Rock requests that COAH review and approve the Borough of Glen Rock’s development fee ordinance.

ROLL CALL:

Council Member Knapp – yes Council Member O’Hagan - yes

Council Member Pazan – yes Council Member Arnao – yes

Council Member Orseck - yes Council Member Surrago - yes

4. Resolution for Change Order Municipal Building

Resolution No. 224-08

Offered by Council Member Knapp

Seconded by Council Member Surrago

______________________________________________________________________________

RESOLUTION AUTHORIZING CHANGE ORDER #1

MUNICIPAL BUILDING RENOVATION PROJECT

WHEREAS, the Borough of Glen Rock awarded a renovation bid for the Glen Rock Municipal Building on April 30, 2008, in the amount of $5,006,000; and

WHEREAS, during the course of renovation a diesel fuel tank, filled with sand, was uncovered during excavation for footings on the south side of the existing municipal building; and

WHEREAS, the fuel tank was pre 1958, therefore not registered with the NJDEP; and

WHEREAS, Walter H. Poppe General Contractors has submitted Change Order #1 to register the tank with NJDEP, obtain a permit and remove the tank and its contents, perform required soil testing for an estimated amount of $14,320.35, pending the amount of sand to be removed and the final cost of permits required by the NJDEP.

NOW, THEREFORE, BE IT RESOLVED, by the Mayor and Council of the Borough of Glen Rock that change order #1 be approved for the removal of the diesel fuel for an estimated amount of $14,320.35 to. Walter H. Poppe General Contractors, subject to certification of funds by the CFO.

ROLL CALL:

Council Member Knapp - yes Council Member O’Hagan - yes

Council Member Pazan – yes Council Member Arnao - yes

Council Member Orseck - yes Council Member Surrago - yes

5. Resolution for Transfer of Funds

Resolution No. 225-08

Offered by Council Member Knapp

Seconded by Council Member Surrago

____________________________________________________________________________

BE IT RESOLVED by the Mayor and Council that the following transfers be made within the 2008 Municipal Budget:

FROM TO AMOUNT

FINANCE S & W 20-1301 PLANNING BD S&W 21-1801 10,000.00

SANITATION S & W 26-1301 FINANCE OE 20-1352 2,500.00

SANITATION S & W 26-3051 SANITATION OE 26-3052 15,000.00

POOL S & W 28-3751 POOL OE 28-3752 3,210.00

DPW OE 26-3302 GASOLINE 31-4460 10,000.00

DPW S & W 26-3301 ELECTRICITY 31-4301 32,000.00

ST LIGHTING 31-4352 TELEPHONE 31-4376 15,000.00

TOTAL $ 87,710.00

ROLL CALL:

Council Member Knapp – yes Council Member O’Hagan - yes

Council Member Pazan – yes Council Member Arnao – yes

Council Member Orseck - yes Council Member Surrago - yes

6. Resolution Canceling Unexpended Capital Funds

Resolution No. 226-08

Offered by Council Member Knapp

Seconded by Council Member Surrago

RESOLUTION TO CANCEL UNEXPENDED BALANCES IN CAPITAL FUND

WHEREAS, certain general capital improvement appropriation balances remain dedicated to projects now completed; and

WHEREAS, it is necessary to formally cancel said balances so that the unexpended balances may be returned to each respective capital improvement fund or credited to surplus, and unused debt authorization may be cancelled;

NOW THEREFORE BE IT RESOLVED, by the Mayor and Council of the Borough of Glen Rock that the following unexpended and dedicated balances of general capital appropriations be cancelled:

Ord # Date Authorized Project Description Amount Cancelled-Funded

949 1981 Stormwater Drainage $ 80,679.00

1160 1990 Library Renovations 1,779.00

1286 1997 Various Munic Imprv 31,122.00

1290 1997 Resurfacing Hamilton 17,315.00

1307 1998 Broad/Ackerman Intersect. 7,340.00

1315 1999 W. Main Street Sewer 9,904.00

1320 1999 Various Munic Imprv 39,288.00

1325 1999 Boulevard Improvement 340.00

1330 1999 Various Munic Imprv 49,787.00

1376 2001 Aprons 7,193.00

1382 2001 Field Lighting/Trailer 1,046.00

1426 2003 Hamilton Field 1,372.00

1431 2003 Various Munic Imprv 18,496.00

1450 2003 Imprv to Central Bus. District 63,248.00

TOTAL $328,909.00

ROLL CALL:

Council Member Knapp – yes Council Member O’Hagan – yes

Council Member Pazan – yes Council Member Arnao – yes

Council Member Orseck – yes Council Member Surrago - yes

6. Resolution Appointing Recreation D irector (M. Barone) – Read Separately

7. Resolution for Payment of Bills

Resolution No. 227-08

Offered by Council Member Knapp

Seconded by Council Member Surrago

BE IT RESOLVED, that the following bills of the Borough of Glen Rock be paid in the amount of $7,300,070.86

Board of Education $ 2,138.916.00

Payroll 249,086.00

Class 2,300,000.00

Class 2,450,000.00

P.S.E.&G. 29,208.83

County of Bergen 14,101.00

Subtotal $ 7,181,311.83

Misc. 54,696.21

Capital $ 64,062.82

Total Payment of Bills $ 7,300,070.86

Motion to accept consent agenda by Council Member Knapp

Seconded by Council Member Surrago

ROLL CALL:

Council Member Knapp – yes Council Member O’Hagan – yes

Council Member Pazan – yes Council Member Arnao – yes

Council Member Orseck – yes Council Member Surrago – yes

Borough Clerk Scalia read the following resolution:

7. Resolution Appointing Recreation D irector (M. Barone) – Read Separately

Resolution No.: 228-08

Offered by Council Member Orseck

Seconded by Council Member Pazan

______________________________________________________________________________

APPOINTMENT OF RECREATION DIRECTOR

WHEREAS, the Governing Body of the Borough of Glen Rock, made the decision to create a full time position of Recreation Director to fulfill the needs of the Borough; and

WHEREAS, the position was advertised and resumes’ solicited; and

WHEREAS, a review committee conducted interviews of eight qualified candidates for this position, making a unanimous recommendation for appointment of Mark Barone, who possessed the qualifications necessary to fulfill the job description.

NOW , THEREFORE, BE IT RESOLVED, by the Governing Body of the Borough of Glen Rock, County of Bergen , State of New Jersey , that Mark Barone is hereby appointed by the Governing Body of Glen Rock as the Recreation Director at an annual salary of $50,000, with a start date of December 1, 2008 .

ROLL CALL:

Council Member Knapp – yes Council Member O’Hagan – yes

Council Member Pazan – yes Council Member Arnao – yes

Council Member Orseck – yes Council Member Surrago - yes

Council member Orseck introduced Mark Barone and noted his list of extensive experience to those in attendance.

5. ORDINANCES

Ordinance Procedure: #1577 (Pet Licensing Fees)

Date of Final Reading : November 12, 2008

Date of Introduction: October 22, 2008

A motion to open this ordinance for public comment was made by Council member Arnao, seconded by Council member Pazan. All were in favor.

John Hahn – 444 Ackerman Avenue – Mr. Hahn asked what the increase will be for pet licenses. Borough Administrator noted that the fees have not been increased in approximately 20 years. Secondly, in the past the pet fees have covered the contract for the Animal Control Officer. Over time this contract has increased forcing the Borough to budget half of the cost from the operating budget with the other half coming from pet fees. Thirdly, the Borough would like to conduct an Animal Census, which should be done yearly and hasn’t been done in 15 years, which will ensure pets (dogs/cats) are licensed and rabies vaccinations are current.

Mr. Hahn stated every time the Borough raises a fee it comes out of the resident’s pockets. Mr. Hahn suggested if fees are going to be raised residents need to see something tangible for their money, i.e. a dog run.

Jeanne Rey – 153 Winslow Terrace – Ms. Rey commented she had a dog for 18 years and the licensing fee has not been raised for at least that long. Ms. Rey noted if the Animal Control Officer cost is coming out of the taxes, why shouldn’t those with pets pay for this?

A motion to close this ordinance for public comment was made by Council member Arnao, seconded by Council member Pazan. All were in favor.

Council Resolution # 229-08

Introduced: Council Member Arnao

Seconded Council Member O’Hagan

AN ORDINANCE TO AMEND CHAPTER 101 OF THE REVISED GENERAL ORDINANCES OF THE BOROUGH OF GLEN ROCK ‑ 1971 AS AMENDED ENTITLED "FEES; BEING AN ORDINANCE COVERING FEES CHARGED BY VARIOUS AGENCIES, BUREAUS AND DEPARTMENTS WITHIN THE BOROUGH OF GLEN ROCK: TO INCREASE THE FEES CHARGED FOR PET LICENSING

Be passed upon second and final reading, and that the Borough Clerk be, and is hereby authorized and directed, to advertise the same according to law by publishing the same by title in the Bergen Record.

ROLL CALL:

Council Member Knapp – yes Council Member O’Hagan – yes

Council Member Pazan - yes Council Member Arnao - yes

Council Member Orseck - yes Council Member Surrago - yes

BOROUGH OF GLEN ROCK

ORDINANCE NO. 1577

AN ORDINANCE TO AMEND CHAPTER 101 OF THE

REVISED GENERAL ORDINANCES OF THE BOROUGH

OF GLEN ROCK ‑ 1971 AS AMENDED ENTITLED "FEES; BEING

AN ORDINANCE COVERING FEES CHARGED BY VARIOUS AGENCIES,

BUREAUS AND DEPARTMENTS WITHIN THE BOROUGH OF GLEN ROCK:

TO INCREASE THE FEES CHARGED FOR PET LICENSING

BE IT ORDAINED by the Borough Council, the Borough of Glen Rock, County of Bergen , State of New Jersey , as follows:

Section I ‑ Chapter 101 of the Revised General Ordinances of the Borough of Glen Rock 1971 as amended being an Ordinance entitled "Fees" is hereby amended as follows:

1. Section 101.7 “Pet Licensing Fees”, is amended as to the following subsections only:

“A. Dog/cat spayed (neutered): $15.00

B. Dog/cat not spayed (neutered): $20.00”

Section II. VALIDITY‑SEVERABILITY If the provisions of any section, subsection, paragraph, subdivision, or clause of this Ordinance shall be held invalid by a court of competent jurisdiction, such judgment shall not affect or invalidate the remainder of this Ordinance but such judgment shall be confined in its operation to the section, paragraph, subdivision or clause directly involved in the controversy in which said judgment shall have been rendered.

Section III All Ordinances or parts of Ordinances inconsistent with the provisions hereof are hereby repealed.

Section IV This Ordinance shall take effect upon passage as required by law.

***************

The following two ordinances were postponed until approval from the State is received.

Ordinance Procedure: 1578

Motion to postpone by Council Member Pazan

Seconded by Council Member Orseck

AN OR D INANCE TO AMEN D CHAPTER 101 OF THE REVISE D GENERAL OR D INANCES OF THE BOROUGH OF GLEN ROCK - 1971 AS AMEN D E D ENTITLE D "FEES" BEING AN OR D INANCE COVERING FEES CHARGE D BY VARIOUS AGENCIES, BUREAUS AN D D EPARTMENTS WITHIN THE BOROUGH OF GLEN ROCK : TO ESTABLISH A D EVELOPMENT FEE PERTAININGTO THE COUNCIL ON AFFOR D ABLE HOUSING

ROLL CALL:

Council Member Knapp – yes Council Member O’Hagan - yes

Council Member Pazan - yes Council Member Arnao - yes

Council Member Orseck - yes Council Member Surrago - yes

Ordinance Procedure: 1579

Motion to postpone by Council Member Pazan

Seconded by Council Member Orseck

AN OR D INANCE TO AMEN D CHAPTER 23 OF THE REVISE D GENERAL OR D INANCES OF THE BOROUGH OF GLEN ROCK - 1971 AS AMEN D E D ENTITLE D " LAN D USE PROCE D URES" BEING AN OR D INANCE ESTABLISHING A PLANNING AN D ZONING BOAR D OF A D JUSTMENT WITHIN THE BOROUGH; TO ESTABLISH MAN D ATORY D EVELOPMENT FEES

ROLL CALL:

Council Member Knapp – yes Council Member O’Hagan - yes

Council Member Pazan - yes Council Member Arnao - yes

Council Member Orseck - yes Council Member Surrago - yes

6. MEETING OPEN TO THE PUBLIC: (Before speaking at the meeting, each person must state their name and address. 5 minute limit)

Irene Brown – 675 Lincoln Avenue – Mrs. Brown told a story of a 91 year-old resident who recently had a chimney liner installed incorrectly. In her efforts to have this corrected it was discovered she was actually a victim of a scam, which cost her $2,700. She reached out to the Borough and police to no avail. It wasn’t until she reached out to Mark McCullough, who was running for office, that she was able to get her money back from the bank. Mrs. Brown requested that safeguards be established and documented to protect seniors from predators. Council member Knapp noted that the Building Department did try and help this resident.

Council member Pazan commented that all residents (not just seniors) need to be aware of who is doing work on their house and they need to present a valid identification.

Jim Seaton – Ferndale Avenue – Commented that the leaves on Maple Avenue are becoming a safety concern. Mr. Seaton asked the status of the proposed tree ordinance. Mayor van Keuren stated it was discussed at the work session on Monday and the Council will continue to discuss it and refine where necessary.

Jeanne Rey – 153 Winslow Terrace – Mrs. Rey thanked the Borough, Mayor and Council for their unending support of the Veterans.

John Hahn – 444 Ackerman Avenue – Mr. Hahn thanked the Recycling Department for turning over his recycling can and not just throwing it across his lawn. Mr. Hahn asked how many households there are in Glen Rock. Lenora Benjamin replied the tax book states there are “3700 and change”. Mr. Hahn asked for an explanation concerning the COAH funding. Mayor van Keuren stated the postponed ordinance is an attempt to meet COAH’s objective by funding a portion through a fee that would be tacked on to the cost of renovations or building new homes. Mr. Hahn believes this is a community obligation and should be borne by the community.

Council member Orseck responded to Mr. Hahn’s comments regarding pet licensing and noted that pet owners are entitled to a free rabies clinic, which is worth much more than $20.

Mary Henninger – Thornbury Avenue – Congratulations to Council member Pazan on his reelection. Mrs. Henninger congratulated the Borough on the $100,000 grant that was received for Open Space for the Children’s Playground. Mrs. Henninger questioned the Reverse 9-1-1 program and asked if it was for everyone in town or just those with school-aged children. Lenora stated there is a program that the school has strictly for families with school-aged children and the Borough also has the capability to reach all residents.

Bill Brown – 675 Lincoln Avenue – Mr. Brown stated “Seniors are special people and they need to be treated like special people”. Mr. Brown suggested the borough provide to the seniors a list of recommended contractors and then follow-up with the seniors that the work was done correctly. (A fair amount of Mr. Brown’s comments were inaudible.) Mr. Brown asked what the change order entailed for the municipal building. Lenora commented it was for the removal of an undisclosed oil tank for the amount of $14,000. Mr. Brown asked about the cancellation of unexpended capital funds. Lenora replied this money pertained to ordinances that were adopted and funded over a number of years that have been completed (with money leftover).

John Hahn – 444 Ackerman Avenue – Mr. Hahn requested that the Reverse 9-1-1 system be used to inform residents when their leaves will be picked up. Secondly, Mr. Hahn thanked the Council for not enforcing leaf bagging; however, he expressed concern over those who do bag leaves which are left in the street. Mr. Hahn asked why they would pick up leaves on a major street (Ackerman) at 8:00 a.m.

Doris Ciaramella – 15 Austin Place – Mrs. Ciaramella commented it was her understanding that with the Reverse 9-1-1 program we would be paying for each call. Lenora stated we do pay for each call, approximately 3-1/2 cents per call.

Council member Surrago commented leaf pick-up was delayed by two weeks this year in an attempt to be more efficient. In the past, not enough leaves have fallen to warrant an earlier start date. Trucks will cycle through the districts through December 31^st. Council member Surrago stated there is a cost to use Reverse 9-1-1 . The leaf pick-up schedule is noted on the Borough website.

Council member Knapp commented that DPW typically tries to pick up leaves around the schools prior to student/staff arrival.

Lenora commented that leaves are currently being picked up in Districts 6 and 7. Lenora also announced that Rock Road has been milled from Ackerman to Prospect to be paved on Monday. This is a County project, to be done and paid for by them.

7 . A D JOURNMENT

Motion to adjourn the meeting was made by Council member Pazan

Seconded by Council member O’Hagan

Meeting adjourned at 9:20 p.m.

_____________________________

Jacqueline Scalia, Borough Clerk